Charlotte Barbee, MBA

Business Operations Manager | UC Davis

Sacramento, CaliforniaLinkedIn

Professional Summary

Results-driven operations and finance leader with over 20 years of progressive experience at UC Davis Health and UC Davis. Proven ability to oversee complex departmental operations, align financial strategy with organizational goals, and drive operational excellence in academic healthcare environments. Adept at leading cross-functional teams, optimizing resources, and partnering with executive leadership to advance mission-driven outcomes across clinical, academic, and administrative functions.

Professional Experience

Business Operations Manager

UC Davis, Offices of the Chancellor & Provost

Oct 2022 – Present

Davis, CA

  • Manage business operations and special projects for the Offices of the Chancellor and Provost (OCP)
  • Serve as primary liaison between OCP and central administrative units including Purchasing, Shared Services, Supply Chain Management, and Travel & Entertainment
  • Review and approve financial transactions in accordance with campus and departmental policies; collaborate with Finance team to develop and implement account structures
  • Provide strategic and operational leadership for all administrative and financial functions; serve as key advisor to executive leadership supporting high-level decision-making
  • Lead, supervise, and develop cross-functional teams, fostering a culture of accountability and continuous improvement

Director of Gift Accounting

UC Davis Health, Health Sciences Development & Alumni Relations

Aug 2020 – Oct 2022

Sacramento, CA

  • Managed compliance for gift accounting at UC Davis Health in accordance with UCD Policies & Procedures
  • Supervised and assigned work of two non-exempt gift processors; developed schedules to ensure adequate coverage
  • Governed all reporting and auditing requirements for related financial activities; ensured appropriate internal controls to protect University resources
  • Managed the annual fund calling program's credit card charging and pledge reminder system

Endowment Analyst

UC Davis Health, Health Sciences Development & Alumni Relations

Sep 2018 – Aug 2020

Sacramento, CA

  • Developed proposals and recommendations to guide and support endowments; coordinated efforts across Hospital Administration, Advancement Services, Development, Planned Giving, and various departments
  • Chaired the Analyst workgroup; facilitated training for Fiscal Officers, Account Managers, and HSDA Staff on Endowments and Gift Accounting
  • Managed a database of approximately 650 endowments; partnered with Donor Relations & Campus counterparts to support the Annual Compliance & Stewardship Report

Sr. Lead Grievance Analyst

UC Davis Health System, Patient Relations

Nov 2012 – Sep 2018

Sacramento, CA

  • Performed and coordinated complex multidisciplinary reviews of grievances and complaints; served as primary point of contact for escalated issues for Hospital Administration
  • Drafted communication to patients on behalf of Senior Leadership (CEO, COO, and Hospital Administration)
  • Conducted audits of complaints and grievances to ensure compliance with Joint Commission and CMS regulatory standards
  • Set strategic plans to establish Hospital Rounding Project; coordinated Family Care Conferences with multiple disciplines

Administrative Assistant III

UC Davis Health System, Centralized Scheduling Unit

May 2011 – Nov 2012

Sacramento, CA

  • Processed referrals and scheduled patient appointments for participating specialty clinics; managed all aspects of the UCDHS referral management process for outpatient referrals
  • Managed the transition of care for 500 Medi-Cal patients when contract was lost

MOSC IV – Supervisor

UC Davis Health System, J Street Specialty Clinic

Oct 2007 – May 2011

Sacramento, CA

  • Supervised day-to-day operations of the Internal Medicine J Street Specialty Clinics; directly supervised 5 FTE MOSC and (indirect) 4 FTE Medical Assistant II
  • Conducted annual employee performance evaluations and disciplinary/corrective action process; responsible for hiring, recruitment, and interviews
  • Reviewed general ledger to validate all expenses and other budget reports; developed strategic plan for clinic redesign implementation

MOSC III – Referral Coordinator

UC Davis Health System, Pediatric Specialty Clinic

Sep 2004 – Oct 2007

Sacramento, CA

  • Managed and coordinated the referral process, reviewing referrals for completeness, medical necessity, and specialty care requirements
  • Obtained and verified insurance authorizations; coordinated specialty appointments and ancillary services
  • Delivered exceptional customer service by addressing patient concerns and collaborating with diverse patient populations and interdisciplinary healthcare teams

Education

Master of Business Administration (MBA)

University of Phoenix

Bachelor of Science, Business

Capella University

Executive Education — Leadership Program

The Wharton School

Certifications & Affiliations

Prosci Change Management Certification
Certified Patient Experience Professional (CPXP)
Certified Professional Development Coach — Career Coach Institute
WACUBO — Western Association of College & University Business Officers

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Charlotte Barbee

Leading Change. Developing People. Improving the Patient Experience.

© 2026 Charlotte Barbee. All rights reserved.

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